ScanMe Privacy Policy
Last Updated: 11/3/2026
Privacy Policy for Patients
This clinic wants to ensure the higheststandard of medical care for our patients. We are governed by an ethic ofprivacy and confidentiality. Our practices are consistent with privacyprinciples of the Data Protection Acts. We see our patients’ consent as beingthe key factor in dealing with their health information. This article is aboutmaking consent meaningful by advising you of our policies and practices ondealing with your medical information.
Managing your information
In order to provide for your care here we needto collect and keep information about you and your health on our records.
- We retain your information securely.
- We will only ask for and keep information thatis necessary. We will attempt to keep it as accurate and up to-date aspossible. We will explain the need for any information we ask for if you arenot sure why it is needed.
- We ask you to inform us about any relevant changes that we should know about. This would include suchthings as change of address and phone numbers.
- Access to patient records is regulated toensure that they are used only to the extent necessary to enable the secretaryor sonographer to perform their tasksfor the proper functioning of the practice. In this regard, patients shouldunderstand that practice staff may have access to their records for:
- Typing referral letters to hospitalconsultants or allied health professionals.
- Sending scan images onto Tricefy where our ultrasound reports are carried out. Reports are carriedout by fully qualified and accredited consultant radiologists.
- Opening letters fromhospitals and consultants. The letters could be appended to a patient’s paperfile or scanned into their electronic patient record.
- Scanning clinicalletters, radiology reports and any other documents not available in electronicformat.
- Downloading laboratoryresults performing integration of these results into the electronic patientrecord.
- Photocopying or printingdocuments for referral to consultants.
- Handling, printing,photocopying and postage of medical reports, and of associated documents.
Data Processing
For all ultrasound examinations performedat our clinic, images and limited patient information is securely transmittedthrough Tricefy, a medical imaging communication platform.
Tricefy is used solely for the purpose ofenabling a consultant radiologist to review ultrasound images and provide adiagnostic report. Ultrasound images captured during your appointment areuploaded to the Tricefy system so that they can be accessed remotely by theconsultant radiologist responsible for reporting your scan.
The information processed through Tricefymay include:
- Ultrasound images from your examination.
- Your name or patient identifier.
- Relevant examination details (suchas the date of the scan and type of ultrasound).
This processing allows the consultantradiologist to securely review the images, prepare a clinical report, andreturn the report to the clinic to support your care.
Tricefy operates as a data processoron our behalf and processes personal data only in accordance with ourinstructions and applicable data protection laws. Appropriate technical andorganisational safeguards are in place to protect the confidentiality andsecurity of patient data transmitted through the platform.
Your data is used strictly for thepurpose of medical reporting and clinical care and is not used by Tricefy forindependent purposes.
Website Policy
Personal identification information
We may collect personal identificationinformation from users in a variety of ways, including, but not limited to,when users visit our site, fill out a form, and in connection with otheractivities, services, features or resources we make available on our Site.Users may be asked for, as appropriate, name, email address, phone number whenbooking a scan. Users may, however, visit our site anonymously. We will collectpersonal identification information from users only if they voluntarily submitsuch information to us. Users can always refuse to supply personallyidentification information, except that it may prevent them from engaging incertain Site related activities.
Non-personal identification information
We may collect non-personal identificationinformation about users whenever they interact with our site. Non-personalidentification information may include the browser name, the type of computerand technical information about users means of connection to our Site, such asthe operating system and the Internet service providers utilized and othersimilar information.
Web browser cookies
Our site may use “cookies” to enhance userexperience. User’s web browser places cookies on their hard drive forrecord-keeping purposes and sometimes to track information about them. The usermay choose to set their web browser to refuse cookies, or to alert you whencookies are being sent. If they do so, note that some parts of the site may notfunction properly.
How we use collected information
ScanMe may collect and use Users personalinformation for the following purposes:
– To improve customer service
Information you provide helps us respond toyour customer service requests and support needs more efficiently.
– To send periodic emails
We may use the email address to respond totheir inquiries, questions, and/or other requests.
How we protect your information
We adopt appropriate data collection, storageand processing practices and security measures to protect against unauthorizedaccess, alteration, disclosure or destruction of your personal information,username, password, transaction information and data stored on our Site.
Sharing your personal information
We do not sell, trade, or rent users personalidentification information to others. We may share your email address with ourpaid social media platforms for the purpose of creating lookalike audiences foradvertising purposes.
Changes to this privacy policy
ScanMe Ltd. has the discretion to update thisprivacy policy at any time. When we do, we will revise the updated date at thebottom of this page. We encourage users to frequently check this page for anychanges to stay informed about how we are helping to protect the personalinformation we collect. You acknowledge and agree that it is yourresponsibility to review this privacy policy periodically and become aware ofmodifications.
Your acceptance of these terms
By using this site, you signify youracceptance of this policy. If you do not agree to this policy, please do notuse our Site. Your continued use of the site following the posting of changesto this policy will be deemed your acceptance of those changes.